Welcome to KansasFest

The KansasFest Planning Committee looks forward to seeing you soon!  We’re committed to everybody having an excellent trip, so please let us know if we may help with anything.

This page contains details about your arrival at KansasFest.  You may also find our FAQ helpful.

Packing

See the “What to Pack” list for ideas.

Getting There

We will be in Corcoran Hall on the campus of Rockhurst University.  Please see the campus map.  Notice the one-way streets that may affect your travel.  When you arrive, please park in front (north) of the building along the street.  The doors will be locked.  Knock and somebody will let you in.  Dagen has created a helpful video showing our building and parking.

Checking In and Parking

Registration is open on Tuesday between 12PM – 4PM and on Wednesday between 1PM – 2:30PM.  If you arrive outside those times, please visit the Rockhurst staff at the front desk for your room assignment, key, and access card.  KansasFest staff will finish your check-in later.

After unloading, please relocate your car to the gated lot just east of the building.  Your access card will open the gate.  Your card will also open the gate to the parking structure west of Corcoran Hall.

Meals

Most meals are in the Massman Hall cafeteria:

  • Breakfast: 7:30 AM – 8:30 AM
  • Lunch: Noon – 1 PM
  • Dinner: 5:30 PM – 6:30 PM (Except banquet on Friday, and dinners out on Tuesday and Saturday)

On Tuesday at 4:00PM, we will gather in the building lobby and depart at 4:30 PM for a dinner outing to Jack Stack BBQ (Freight House location) and Lidia’s Italian restaurantClick here for directions.  Both restaurants are in the same plaza, and you may dine at whichever you prefer.

Activities kickoff at noon Wednesday with the the Kookout Barbecue in the Corcoran Hall lobby followed by the Garage Giveaway at 1 PM. The keynote begins at 2:45 PM in the Corcoran Hall basement.

Carpooling

If you have a car for the duration of the conference, please carpool with other attendees when we head out to local restaurants, arcades, movies etc. so we don’t have to use taxis.

Schedule

We will not provide printed schedules.  The schedule is available in several formats online.  We’ll update all of these schedule formats except the PDF with last minute changes.  We’ll announce changes before sessions begin and maintain a whiteboard in the lobby with written notices.  It’s also helpful to monitor the mailing list.

Questions and Problems

If you have any questions or problems, please ask.  Members of the planning committee wear black lanyards.  We have many regular attendees who can help, too, so don’t hesitate to introduce yourself.

Photography and Video Recording

We take privacy and safety seriously.  Before streaming, filming, or taking photos, please consider the following:

  • Attendees wearing RED lanyards DO NOT wish to be photographed, filmed or streamed. If you inadvertently capture someone wearing a red lanyard while recording, tastefully blur them out during editing prior to uploading the video to public sites. If you’re streaming, please focus on the speaker and their session content (not on audience shots), assuming the speaker is okay with being captured.
  • People with BLUE and BLACK lanyards have consented to being filmed, streamed, photographed etc.

It’s always a good idea to ask permission before putting anyone in frame, especially if you’re using your phone. People can’t tell if you’re reading your e-mails and texts or streaming/filming. Clearly indicate you’re filming and make sure the person understands and acknowledges you. Don’t assume it’s okay because sometimes it’s not.

Keep it polite, and everyone will have a good time.

Linens and Pillows

Rockhurst University linen service does not include pillows. If you can’t pack one and didn’t pre-order one, Wal-Mart has inexpensive options. If you can arrange to bring your own sheets and/or blanket, we recommend that you do so since the supplied linens are functional but spartan.

There are laundry facilities in the dorm basement. You’ll need quarters and detergent. Sometimes, attendees share a box/bottle of detergent for the duration of the conference.

The pillows you purchase as part of our group buy are yours to keep.  You may also donate your pillows to a local homeless shelter, and we’ve arranged for the shelter to pickup from the dormitory.  If you’d like to donate your pillows, please leave them in the lobby upon checkout.

Weather

The local weather will likely be HOT AND HUMID. Some trekking is involved between the dorm and the cafeteria, loading/unloading vehicles, etc. If you’re from a milder climate or an indoor person, the heat and humidity can be brutal.

Keep yourself hydrated.
Don’t overexert yourself.
Ask for help if you need it.
Wear appropriate clothing.
Sunscreen is your friend.

Many attendees keep a cooler in their room (often shared by roommates) filled with ice, beverages, and munchies. There should be a working ice machine in the basement of the dorm. To prevent the first day’s run on the ice, consider filling up with ice from a convenience/grocery store first and then restock from the ice machine.

Some attendees bring small desk fans or box fans to boost the effectiveness of the dorm A/C units. The A/C is pretty good, but a fan can help knock down humidity. The A/C is also an alternative to chilling bottled water if you don’t use a cooler.

Supplies and Local Stores

There is usually an impromptu call Tuesday evening for a caravan to Wal-Mart for supplies. Speak up if you need a ride or directions. Wal-Mart has just about anything you’ll need. Additional supply runs occur sporadically, so if you miss the first one, there may be another later.

Micro Center about 20+ minutes away in Overland Park offers computer stuff and electronics. For electronic components, the closest place is Electronics Supply Co.  (directions).

There is an ATM machine and free-play Galaga machine in the Massman Hall basement.

Lodging

Our dorm is divided into ‘loud’ and ‘quiet’ areas. The men’s bathroom is in the loud hall, and the women’s is located in the quiet hall. Signs will be posted, so please be observant before entering the facilities.

Guard your door card. Replacement cards can cost $100. When you arrive, staff will provide you with a door/gate access card (for swiping to get into the dorm, the hall, and parking area gates), a key (for your room), and a lanyard with a pouch. We suggest putting the key on the card pouch for easy access and keeping your card pouch in the lanyard’s pouch. Return the card and key when you check out. The lanyard is yours to keep. If you can, keep it for next year for your KansasFest annual pin collection.

Conduct

We have a large, diverse group of people with the Apple II as a shared interest.  Please respect these differences and see our code of conduct.