The committee takes the safety and well-being of KansasFest attendees seriously. Due to the COVID-19 pandemic, this led to our decision to hold KansasFest virtually in 2020 and 2021. Given the continued decline in COVID-19 cases throughout the United States, Missouri, and Kansas City over the past few months, as well as the broad availability of effective and safe vaccines, we have decided that for 2022 we will hold a modified KansasFest, consisting of both in-person and remote components. KansasFest 2022 will take place July 19-24, at both Rockhurst University and online.
For the in-person event, KansasFest will have a vaccine and testing requirement. During check-in, participants will need to provide proof of vaccination (electronic or paper) or provide proof of a negative COVID-19 test taken within the last 72 hours. We will have testing kits available at check in, although it is strongly recommended that you take the test in advance. At this time we anticipate that masks will not be required, although you are welcome to wear one. The committee will also be making several changes to the in-person event to increase safety, including:
- Same price for single and double rooms
- Double rooms will be by request only between attendees, not randomly assigned
- Streaming of the talks in different locations, to encourage social distancing
- The inclusion of virtual talks during the event, to avoid any pressure to attend in person
- Free hand sanitizer and masks in all meeting areas
- Full refund of your registration costs if you test positive for COVID-19 or have related symptoms
The KansasFest committee would like to remind participants that they attend at their own risk. As we have learned over the past couple of years, the situation can evolve rapidly. For attendees coming from far away or flying, we recommend precautions such as travel insurance or refundable tickets to protect against the unlikely but real possibility that the in-person conference must be shortened or canceled.
The committee would also like to remind participants in both the in-person and remote events that they agree to the Code of Conduct. In particular, this includes harassment or bullying of any form, for any reason. Conference participants violating these rules may be sanctioned or expelled from the conference at the discretion of the conference organizers.
We recognize that everyone has different needs and concerns, especially regarding the pandemic, and that the precautions that we have put in place may not meet everyone’s needs. Because of this, we are viewing KansasFest 2022 as a unique “hybrid” event, with a robust and fun virtual component, along with a modified in-person gathering. We are hoping that all of you will be able to join us in one form or another as we celebrate the Apple II computer and another year of KansasFest.
Questions & Answers
Q: What’s your definition of vaccinated? Do you require boosters or a particular time frame for vaccination?
A: We will follow the CDC’s definition of “fully vaccinated”. Please see https://www.cdc.gov/coronavirus/2019-ncov/vaccines/stay-up-to-date.html.
Q: What sort of test (PCR vs rapid) is acceptable?
A: A PCR test completed within 72 hours before your arrival or on-site rapid test are acceptable.
Q: What forms of proof do I need for vaccination?
A: You may share a paper or digital copy of your CDC vaccination card or comparable documentation from your healthcare provider. The card or documentation must be legible, show your name, and include dates of your doses.
Q: What forms of proof do I need for a test?
A: You may share a paper or digital copy of a negative test from your healthcare provider. The test must be legible, show your name, and include a date/time within the 72 hours prior to your arrival.
Q: What happens if I forget my test or proof of vaccination?
A: We’ll provide you with a rapid test.
Q: What happens if I test positive?
A: Sorry — you won’t be able to attend KansasFest in-person. We’ll offer you a mask and a list of nearby hotels. If needed, we’ll call you a taxi/Lyft/Uber. We’ll refund your registration cost. You’re welcome to attend virtually.
Q: What happens if I feel or appear ill during check-in? What happens if I become ill after checking in for KansasFest?
A: We’ll provide you with a rapid test. If positive, you will need to leave campus. We’ll offer you a mask and a list of nearby hotels. If needed, we’ll call you a taxi/Lyft/Uber. We’ll refund your registration cost. You’re welcome to attend virtually. If negative, we’ll ask you to wear a mask, isolate yourself in your room until symptoms improve, and complete a second rapid test.
Q: What happens if you ask me to leave, but I refuse?
A: We’ll refer the matter to campus security. You won’t be welcome at KansasFest in-person or virtually. We will not refund your registration cost.
Q: Why aren’t you testing everybody or testing daily? Or, why aren’t you requiring vaccination and boosters for everyone?
A: We judge our policy to be a reasonable compromise between burden on attendees and risk. No amount of testing or vaccination can completely eliminate risk, though. If you’re uncomfortable with this compromise, please attend virtually.
Q: What are you doing to prevent people from cheating the testing or vaccine requirement?
A: There’s not much we can do without imposing a massive burden on everybody, but there’s little motivation to cheat since testing is easy and inexpensive. If you’re considering cheating, please remember that many attendees are older and at higher risk of complications or death. Remember that some attendees have elderly or immune-compromised family members. Please attend virtually instead. This is just a hobby and not worth placing yourself or somebody else at needless risk.
Q: Do you really expect me to sit in front of a Zoom grid for almost a week straight?
A: No. The primary virtual events will be concentrated into fewer days. We’ll publish and, as best as possible, stick to the schedule. We’ll post recordings so you may watch sessions at your convenience. Discord chat is a great way to interact outside organized sessions.